Coordinator, Client Events

JOB TITLE: Coordinator, Client Events

DEPARTMENT: Marketing

REPORTS TO: Associate Director, Global Events

GENERAL SUMMARY:

Global leading law firm Dechert is looking for a Coordinator, to join the Client Events team with 2+ years of experience. The successful candidate will assist with the planning of events, including seminars, webinars, client dinners, receptions, and sponsorships. Our ideal candidate is detail-oriented, has successfully worked on events in a law firm or similar setting, and is comfortable working independently when needed.

ESSENTIAL JOB FUNCTIONS:

• Plan client events including roundtables, webinars and client dinners from concept to completion and post-event analysis/tracking of ROI with limited supervision.  

• Support the Associate Director, Global Events, and Senior Specialist, Client Events, on signature events e.g. Funds Congress, thought leadership events and key client dinner/drinks receptions.

• Support planning, implementation, and post-event activities for the firm’s client events program.

• Arrange the production of event materials including name badges, signage, and promotional items.

• Arrange for shipping of event materials, such as banners and booths, including banner/booth set-up and tear-down.

• Provide onsite events support and execution of related logistical duties.

• Coordinate with internal and external vendors to implement event plans and logistics.

• Respond to events inquiries and provide related resources and recommendations.

• Use the firm’s CRM system (InterAction) to create event mailing lists, reports and update contacts as needed.

• Use the firm’s email management system (Vuture) to update and create invitations.

• Create artwork for invitations, signage and branded assets in Canva.

• Use the firm’s content management system (AEM) to add new events to dechert.com and Q/A existing ones.

• Updated Circa with key event data and ROI stats.

• Source venues for private dinners, receptions, and other external social client gatherings.

• Coordinate the purchase and distribution of client gifts.

• Research, purchase, and distribution of event swag. Monitoring stock and event inventory.

• Assist with the planning of other strategically key events such as Talent, D&I, Innovation and Pro Bono initiatives.

• Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm.

QUALIFICATIONS / KSAs:

• Bachelor’s degree preferred.

• 2+ years of event planning experience, preferably in a law firm or professional services environment.

• Meticulous and organized.

• Ability to travel and work overtime as needed.

• Demonstrates a growth mindset, quickly learning and applying new tools, technologies, and skills.

• Commitment to excellent internal and external client service.

• Good oral and written communication skills. Good grammar, vocabulary and reading comprehension.

• Knowledge of the firm’s policies and procedures.

• Ability to effectively manage competing priorities.

• Good interpersonal skills with polite, professional and positive manner.

• Ability to maintain confidentiality.

• Ability to learn new skills as they become necessary.

• Ability to work independently and as part of a team in a collaborative organization.